Agenda Package: Executive Committee - October 15, 2019

AGENDA

Pursuant to section 28 (e) and 38 of By-Law Number 2,
consideration of items 15 to 21 will take place in camera.

CLOSED SESSION

1. Chair’s Remarks and Orientation
2. Overview of the Academic Discipline Process+ (for information)
3. Report of the President
4. Items for Endorsement and Forwarding to the Governing Council
   1. Report of the University Ombudsperson for the period July 1, 2018 to June 30, 2019 and Administrative Response*
      
      Be It Resolved
      
      THAT the following recommendation be endorsed and forwarded to the Governing Council
      
      THAT the Report of the University Ombudsperson for the period July 1, 2018 to June 30, 2019 and Administrative Response be endorsed and placed on the agenda of the Governing Council meeting of October 24, 2019.
       
   2. Capital Project: Report of the Project Planning Committee for the Landscape of Landmark Quality* (Arising from Report Number 223 of the Academic Board (October 3, 2019); and Report Number 248 of the Business Board (October 7, 2019))
      
      Be It Resolved
      
      THAT the following recommendation be endorsed and forwarded to the Governing Council
      
      THAT the Report of the Project Planning Committee for the Landscape of Landmark Quality, dated August 23, 2019, be approved in principle; and,
      
      THAT the project totaling 86,340 square metres (sm), including a below-grade parking structure area totalling  9,075 gross square metres (gsm), and an entrance pavilion totalling 100 gross square metres (gsm) above grade, be approved in principle, to be funded by fundraising, Future Major Capital Project Reserves, and financing.
       
   3. Capital Project: Report of the Project Planning Committee for the Spadina Sussex Residence* (Arising from Report Number 223 of the Academic Board (October 3, 2019); Report Number 213 of the University Affairs Board (September 26, 2019) and Report Number 248 of the Business Board (October 7, 2019)) (Blueprints)
      
      Be It Resolved
      
      THAT the following recommendation be endorsed and forwarded to the Governing Council
      
      THAT the Project Planning Committee Report for the Spadina Sussex Residence, dated August 30, 2019, be approved in principle; and
      
      THAT the project totaling 19,328 gross square metres (gsm), be approved in principle, to be funded by University Provostial Funds, Daniel’s Corporation, and long-term financing.
       
   4. Capital Project: Geothermal System at King’s College Circle* (Arising from Report Number 223 of the Academic Board (October 3, 2019); and Report Number 248 of the Business Board (October 7, 2019))
      
      Be It Resolved
      
      THAT the following recommendation be endorsed and forwarded to the Governing Council
      
      THAT the King’s College Circle Geothermal Feasibility Report, dated September 21, 2018, be approved in principle, to be funded by financing and Central Utility Funding.

CONSENT AGENDA**

5. Items for Confirmation
   1. Capital Project: Report of the Project Planning Committee for 700 University, 4th Floor: Fit-out for the Department of Statistical Sciences and the Faculty of Arts and Science Professional Masters Hub* (Arising from Report Number 223 of the Academic Board (October 3, 2019))
      
      Be It Confirmed by the Executive Committee
      
      THAT the Report of the Project Planning Committee for 700 University, 4th floor: fit-out for the Department of Statistical Sciences and A&S Professional Masters Hub, dated August 23, 2019, be approved in principle; and,
      
      THAT the project totaling 5,172 rentable square metres (sm), be approved in principle, to be funded by the Faculty of Arts and Science Building Fund and Future Major Capital Project Reserves.
       
   2. Capital Project: Report of the Project Planning Committee for the Facilities Master Plan at the Koffler Scientific Reserve* (Arising from Report Number 223 of the Academic Board (October 3, 2019))
      
      Be It Confirmed by the Executive Committee
      
      THAT the Project Planning Committee Report for Facilities Master Plan at Koffler Scientific Reserve, dated August 30, 2019, be approved in principle; and,
      
      THAT the project totalling 903 net assignable square metres (nasm) (1,445 gross square metres (gsm)), be approved in principle, to be funded by the Faculty of Arts Building Fund and Future Major Capital Project Reserves.
       
   3. Capital Project: Geothermal System at Robert Street Field* (Arising from Report Number 223 of the Academic Board (October 3, 2019); and Report Number 248 of the Business Board (October 7, 2019)
      
      Be It Confirmed by the Executive Committee
      
      THAT the Feasibility Study for Robert Street Field Geothermal System, dated May 17, 2019, be approved in principle, to be funded by financing.
6. Item for Endorsement and Forwarding to the Governing Council
   1. Academic Board Terms of Reference Revisions* (Arising from Report Number 223 of the Academic Board (October 3, 2019))
      
      Be It Resolved
      
      THAT the following recommendation be endorsed and forwarded to the Governing Council
      
      THAT the proposed revised Academic Board Terms of Reference be approved, effective immediately, replacing the Terms of Reference approved on October 26, 2017.
7. Report of the Previous Meeting of the Executive Committee* (for approval)
   
   Report Number 506 (June 25, 2019)
8. Business Arising from the Report of the Previous Meeting
9. Minutes of the Governing Council Meeting – September 4, 2019* (for information)
10. Business Arising from the Minutes of the Governing Council Meeting
11. Report on Approvals under Summer Executive Authority* (for information)
12. Reports for Information
    1. Report Number 37 of the Pension Committee (May 22, 2019)*
    2. Report Number 213 of the University Affairs Board (September 26, 2019)*
    3. Report Number 223 of the Academic Board (October 3, 2019)*
    4. Report Number 248 of the Business Board (October 7, 2019)*
    5. Report Number 37 of the University of Toronto Scarborough Campus Council (September 25, 2019)*
    6. Report Number of the University of Toronto Mississauga Campus Council (October 2, 2019)*

13. Date of Next Meeting – Wednesday, December 4, 2019 from 4:00 to 6:00 p.m.
14. Other Business
    1. Governing Council meeting

IN CAMERA SESSION

15. Update: University Pension Plan Ontario [“the UPP”]+
    
    [Professor Angela Hildyard, Presidential Special Advisor]
16. Items for Endorsement and Forwarding to the Governing Council
    1. Capital Project: Report of the Project Planning Committee for the Landscape of Landmark Quality – Total Project Cost and Sources of Funding+ (Arising from Report Number 223 of the Academic Board (October 3, 2019); and Report Number 248 of the Business Board (October 7, 2019))
    2. Capital Project: Report of the Project Planning Committee for the Spadina Sussex Residence – Total Project Cost and Sources of Funding+ (Arising from Report Number 223 of the Academic Board (October 3, 2019); and Report Number 248 of the Business Board (October 7, 2019)
    3. Capital Project: Geothermal System at King’s College Circle – Total Project Cost and Sources of Funding+ (Arising from Report Number 223 of the Academic Board (October 3, 2019); and Report Number 248 of the Business Board (October 7, 2019))
    4. Capital Project: New Student Residence at University of Toronto Scarborough – Further Revised Total Project Funding and Sources of Funding+ (Arising from Report Number 223 of the Academic Board (October 3, 2019); and Report Number 248 of the Business Board (October 7, 2019))
17. Items for Approval
    1. External Appointments: University of Toronto Press Board of Directors 2019-20+
    2. Code of Behaviour on Academic Matters: Recommendations for Expulsion+
        

IN CAMERA CONSENT AGENDA**

18. Items for Confirmation
    1. Capital Project: Report of the Project Planning Committee for 700 University, 4th Floor: Fit-out for the Department of Statistical Sciences and the Faculty of Arts and Science Professional Masters Hub – Total Project Cost and Sources of Funding+  (Arising from Report Number 223 of the Academic Board (October 3, 2019))
    2. Capital Project: Report of the Project Planning Committee for the Facilities Master Plan at the Koffler Scientific Reserve – Total Project Cost and Sources of Funding+   (Arising from Report Number 223 of the Academic Board (October 3, 2019))
    3. Capital Project: Geothermal System at Robert Street Field – Total Project Cost and Sources of Funding* (Arising from Report Number 223 of the Academic Board (October 3, 2019); and Report Number 248 of the Business Board (October 7, 2019))
        
19. Committee Members with the President
20. Committee Members alone

*      Documentation is attached.

**    Documentation for consent item included.  This item will be given individual consideration by the Committee only if a member so requests.  Members with questions or who would like the consent item to be discussed by the Committee are invited to notify the Secretary, Mr. Anwar Kazimi, at least 24 hours in advance of the meeting by telephone at 416-978-8427 or by email at anwar.kazimi@utoronto.ca

***  Documentation is to follow

+      Confidential documentation is attached for members only.

++   Confidential documentation to follow for members only.