Nomination Process

Are you Eligible to Run?

In order to be eligible to be elected as an Administrative Staff member of the Governing Council, an individual must be a staff-appointed member of the Administrative Staff, be nominated by staff-appointed Administrative Staff, and remain a member of the Administrative Staff from the close of the nomination period to the time when all relevant election-related appeals and recounts, if any, have been finally disposed of, or, if there are no appeals or recounts, when winners have been declared elected and be nominated as an Administrative Staff candidate by staff-appointed Administrative Staff. In addition, once elected, an Administrative Staff member may only remain a member of the Governing Council so long as the individual is a staff-appointed member of the Administrative Staff. The individual must resign if they cease to be a member of the Administrative Staff.

 ​​​​​If an individual is both a member of the Administrative Staff and a Student, the individual:

• may only be a candidate for election to become either a Student member or a staff-appointed Administrative Staff member of the Governing Council; and 
• shall declare on the nomination form whether the individual is running for election to become a Student member or an Administrative Staff member of the Governing Council and use the applicable nomination form. 

Do you know about the nomination form?

An individual seeking nomination must use and complete the appropriate official nomination form prescribed by the Office of the Governing Council.

• It shall be the responsibility of the individual seeking nomination to ensure that the correct nomination form is used.
• An individual seeking nomination must file a fully completed online nomination form and submit it to the Office of the Governing Council prior to the close of the nomination period.
• The Chief Returning Officer will obtain from the individual seeking nomination confirmation of the acceptance of the terms and conditions outlined in these Guidelines. It is the responsibility of the individual seeking nomination to ensure that the nominators have completed the electronic form, as per the instructions contained in the electronic nomination form; and submitted before the closing date and time of the Call for Nominations

You need Supporting Nominators

To become a candidate in the elections, Administrative Staff member seeking nomination must meet the following requirements with respect to nominators:

• the individual seeking nomination may not nominate oneself; and
• he individual seeking nomination must have on their nomination form the support of 5 nominators and provide the full name of the nominator and the name of the department or office in which the nominator is employed.

It is the responsibility of the individual seeking nomination to ensure that the nominators have completed the electronic form, as per the instructions contained in the electronic nomination form; and submitted before the closing date and time of the Call for Nominations.

You will be verified

The eligibility of each Administrative Staff nominee will be assessed by:

• cross-referencing the nominee’s information as it appears on the nominee’s nomination form against records of the Human Resources Information Systems and staff records in the Federated Universities to determine whether the nominee is eligible for election to become an Administrative Staff member of the Governing Council;
• reviewing the nominee’s nomination form to assess whether:
  • the correct nomination form has been used;
  • the nomination form has been completed correctly;
  • the nomination form contains the required number of valid nominators; and
  • the nominee’s signature is present on the nomination form, signifying the nominee’s consent to stand for election.

​​​​​The validity of each nominator of Administrative Staff nominees will be assessed by ​​​​​​comparing the nominator’s full name and the nominator’s department or office of employment, as indicated on the nomination form, against records of the Human Resources Information Systems and staff records in the Federated Universities to determine whether the nominator is eligible to nominate Administrative Staff.

Fix your errors

Errors or irregularities on the nomination form may be corrected prior to the close of the nomination period. That means be proactive in submitting your nomination form early so that your form may be verified and any errors corrected before nominations close.

Your Candidacy announced

Once any appeals have been addressed (see the Elections Guidelines for more information), your candidacy will be announced on the date and time indicated in the important dates for 2025.

Unsure about something?

Contact us at gc.elections@utoronto.ca and one of the DRO's will get back to you quickly and help you understand any steps of the process.