Agenda Package: Business Board - June 20, 2023

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Council Chamber, Simcoe Hall, 2nd floor

To listen to the live webcast of the meeting, go to: https://www.youtube.com/watch?v=Owasu-Mdbqo

AGENDA

Pursuant to section 33(i) of By-Law Number 2,
it will be proposed that consideration of items 18 and 25 take place in camera.

OPEN SESSION

  1. Chair’s Remarks
     
  2. Annual Report of the Senior Appointments and Compensation Committee (for information)*
     
  3. Reports of the Administrative Assessors (oral reports)
     
  4. Audited Financial Statements (arising from the meeting of the Audit Committee, June 19, 2023) (Presentation)
    1. Audited Financial Statements for the Fiscal Year ended April 30, 2023 (for recommendation) ++
       
    2. Supplementary Report by Fund (April 30, 2023) (for information) ++
       
  5. Appointment of the External Auditors (arising from the meeting of the Audit Committee, June 19, 2023) (for recommendation) ++
     
  6. Conflict of Interest Policies:

    1. New Conflict of Interest Policy – Administrative Staff (for approval)* (Presentation)

      Be It Resolved

      THAT the proposed new Policy on Conflicts of Interest – Administrative Staff be approved, effective July 1, 2023.

       

    2. Revisions to the Staff Policies for PMs, Confidentials, and RAs and Senior RAs (for approval)*

      Be It Resolved

      THAT, subject to the approval of the Policy on Conflict of Interest – Administrative Staff, the proposed revisions to Policies for Professional and Managerial Staff, Policies for Senior Research Associates and Research Associates (Limited Term), and Policies for Confidentials be approved, effective July 1, 2023.
       

  7. Fundraising Policies:

    1. Revisions to the Long-Term Capital Appreciation Pool Policy (for approval)*

      Be It Resolved

      THAT the proposed revisions to the Long-Term Capital Appreciation Pool policy be approved, to be effective June 20, 2023.

       

    2. Revisions to the Guidelines on Fund Raising Strategy (for approval)*

      Be It Resolved

      THAT the proposed revisions to the Guidelines on Fund Raising Strategy and Programs at the University of Toronto be approved, to be effective June 20, 2023.
       

  8. Annual Report: Equity and Diversity and Inclusion (for information)* (Presentation)
     
  9. Debt Policy Limit, Debt Allocations, Outstanding Debt Issued and Status of the Long-Term Borrowing Pool to April 30, 2023 (for information)*

CONSENT AGENDA**
 

  1. Annual Report: Vice President, Operations & Real Estate Partnerships (for information)*
     
  2. University of Toronto Asset Management Corporation Annual Report 2022, for the calendar year ended December 31, 2022 (for information)*
     
  3. Status Report on Debt to May 31, 2023 (for information)*
     
  4. Report of the Previous Special Meeting: Report Number 271 of the Business Board (April 24, 2023)
     
  5. Report of the Previous Meeting: Report Number 272 of the Business Board (April 26, 2023) (for approval)*
     
  6. Business Arising from the Report of the Previous Meeting
     
  7. Date of the Next Meeting: September 27, 2023

CLOSING ADMINISTRATIVE MATTERS
 

  1. Other Business

IN CAMERA SESSION

IN CAMERA CONSENT AGENDA**
 

  1. Quarterly List of Donations of $250,000 or more to the University of Toronto: February 1 - April 30, 2023 (for information)*
  1. In Camera Reports of the Administrative Assessors (oral reports)
  2. Collective Agreements:
    1. Collective Agreement between the University of Toronto and Agreement Unifor Local 2003 (for information)+
    2. Collective Agreement between the University of Toronto and Agreement CUPE 1230 FT & PT (for information)+
    3. Collective Agreement between the University of Toronto and Agreement CUPE 3261 – Casuals (for information)+
       

  3. Capital Projects Report as of May 31, 2023 (for information)+
     

  4. Capital Project (Level 2): DTL Ramsay Wright
    1. Financing Requirements (for approval)+
    2. Execution of the Project (for approval)+
       

  5. Capital Project (Level 2): Innis College Renovation & Expansion

    1. Financing Requirements (for approval)+

    2. Execution of the Project (for approval)+
       

  6. Capital Project (Level 2): UTL Downsview High-Density Storage Expansion 2 - Execution of the Project (for approval)+
     
  7. Report of the Striking Committee: Co-opted Membership of the Business Board and the Audit Committee for 2023-2024 (for approval)+

   * Documentation included.
** Documentation for consent item included.  This item will be given individual consideration by the Business Board only if a member so requests.  Members with questions or who would like a consent item to be discussed are invited to notify the Secretary at least 24 hours in advance of the meeting by email at timothy.harlick@utoronto.ca.
  +   Confidential documentation for members only attached.
++   The Financial Report and the recommendation to appoint the auditors are confidential until the financial statements and the appointment of auditors have been recommended for approval by the Audit Committee. Following the meeting of the Audit Committee, the documents will become public.