Report: Agenda Committee - November 05, 2020

Via Virtual Meeting

Thursday, November 5, 2020

To the Academic Board,
University of Toronto

Your Committee reports that it held a virtual meeting on Thursday, November 5, 2020, at 3:00 p.m. with the following members present:

PRESENT: Nicholas Terpstra, Chair; Douglas McDougall, Vice-Chair; Cheryl Regehr, Vice-President and Provost; Mark Schmuckler, Vice-Provost, Academic Programs and Innovations in Undergraduate Education; Markus Bussmann; Samantha Chang; Ernest W.N. Lam; Jan Mahrt-Smith; Susan McCahan; Nicholas Rule, Education

SECRETARIAT: Tracey Gameiro, Secretary, Agenda Committee

IN ATTENDANCE: Daniella Mallinick, Director, Academic Programs, Planning, and Quality Assurance, Office of the Vice-Provost Academic Programs; Susan McCahan, Vice-Provost, Academic Programs and Innovations in Undergraduate Education (on leave); Archana Sridhar, Assistant Provost, Office of the Vice-President and Provost

The Meeting was held in Closed Session

  1. Chair’s Remarks

    The Chair welcomed members to the meeting, offering brief remarks.
  2. Review of Academic Programs and Units – Part 1
    1. Follow-Up Report on Reviews

      The Committee received a summary report by Professor Ernest Lam, Chair of the Committee on Academic Policy and Programs (AP&P) regarding the following follow-up reports considered by AP&P, for information:
      1. Temerty Faculty of Medicine, MD Program (Provostial Review)
      2. Leslie Dan Faculty of Pharmacy (Provostial Review)
      3. Health Studies Program (Faculty of Arts and Science)

        As part of his report, he provided an overview of the steps that were taken or were planned to address the concerns previously raised in the following areas:
    • The follow up for the review of the Temerty Faculty of Medicine, MD program reported on the Faculty’s progress in understanding and addressing the causes of student harassment.
    • The follow up for the Leslie Dan Faculty of Pharmacy addressed five issues: i) the recommendation concerning the length of practice experience rotations; ii) funding concerns related to the Centre for Pharmaceutical Oncology; iii) the issue of professional competencies for faculty with regular patient care responsibilities; iv) the recommendations contained in the Workplace Culture and Needs Assessment, and; v) the impact of the International Pharmacy Graduate (IPG) program on the faculty's future plans for the PharmD programs.
    • The follow up for the Health Studies program review reported on the status of relationships with cognate units and the efficacy of the Contractually-Limited Term Appointments (CLTAs) in creating a more sustainable offering.

      Professor Lam confirmed that AP&P was satisfied with the follow-up reports and determined that there were no specific issues of concern to be brought forward to the Academic Board.

      In response to a member’s question with regards to professional competencies for faculty with regular patient care responsibilities at the Leslie Dan Faculty of Pharmacy , the Chair of AP&P and Provost clarified that while the Faculty had taken several actions to facilitate clinical faculty members’ ability to maintain their license to practice in Ontario, the responsibility to oversee professional competencies of clinical faculty members did not rest with the University, but rather with the Ontario College of Pharmacists as the regulatory body.

    1. Semi-Annual Report on the review of Academic Units and Programs, April – October, 2020

      Professor Lam reported on the ten reports received by AP&P at its meeting on October 27th, 2020. Of these, two were commissioned by the Vice-President and Provost, and eight were University of Toronto Quality Assurance Process (UTQAP) reviews commissioned by the Deans.

      Professor Lam noted that the reviews had been conducted appropriately and in accordance with the accepted review protocols.

      He reported that the Committee had a thorough discussion of each of the reviews, and that no follow-up reports had been requested.
  1. Academic Board – Review and Approval of Agenda – Wednesday, November 18, 2020

    The Committee reviewed and approved the agenda for the November 18, 2020 Academic Board meeting.

    It was determined that the agenda would include a presentation on 5 capital projects; reports on ten program reviews and three follow-up reports received by AP&P (for information). It was further decided that the Consent Agenda would include the Provost’s Annual Report on Academic Integrity, the Report on the University Tribunal, the Report of the Academic Appeals Committee as well as the reports of the Standing Committees.
  2. Approval of the Report of the Previous Meeting

    Report 268 from the meeting of September 24, 2020, was approved.
  3. Business Arising from the Report of the Previous Meeting

    There was no business arising from the Report of the previous meeting
  4. Date of the Next Meeting – Friday, December 11, 2020

    The Chair stated that the next meeting would be held on Friday, December 11, 2020, from 3:00 – 4:00 p.m.
  5. Other Business

    There were no items of other business.

The Committee moved IN CAMERA

  1. Academic Administrative Appointments

    On a motion duly moved, seconded and carried


    The following academic administrative appointments.

-Professor Julie Audet Vice-Dean, Graduate Studies
November 1, 2020 to June 30, 2021 [extension]

-Professor William Cluett Director
Division of Engineering Science
November 1, 2020 to June 30, 2022

-Associate Professor Thomas Coyle Vice-Dean, Undergraduate Studies
November 1, 2020 to June 30, 2021 [extension]

-Professor Greg Evans Director
Institute for Studies in Trans-Disciplinary Engineering Education and Practice
November 1, 2020 to June 30, 2023

-Professor Ramin Farnood Vice-Dean, Research
November 1, 2020 to June 30, 2021[extension]

-Professor Susan Jaglal Chair and Graduate Chair
Department of Physical Therapy
January 1, 2021 to December 31, 2025


The meeting adjourned at 3:47 p.m.

November 6, 2020