Report Number 101 Of The Elections Committee
THURSDAY, NOVEMBER 28, 2024
To the Executive Committee,
University of Toronto,
Your Committee reports that it held a virtual meeting on November 28, 2024 at 5:00 pm with the following members present:
PRESENT: Vikram Chadalawada (Chair), Mathangi (Indi) Gopinathan, Maureen Harquail, Ron Levi
REGRETS: Akina Lalla
SECRETARIAT: Joanne Chou, Secretary, Timothy Harlick, Assistant Secretary of the Governing Council and Chief Returning Officer (CRO), Cindy Ferencz-Hammond, Assistant Secretary of the Governing Council and Deputy Returning Officer (DRO), UTM, Emma Thacker, Assistant Secretary of the Governing Council and Deputy Returning Officer (DRO), UTSC, Megan Davidson, Governance Coordinator and Deputy Returning Officer (DRO), St. George
OPEN SESSION
- Chair’s Remarks
The Chair welcomed members and guests to the meeting. - Elections Guidelines 2025
The CRO, Mr. Timothy Harlick provided a preliminary report on the proposed revisions and updates to the 2025 Guidelines, which were minor overall, though important for maintaining the smooth operation of the electoral processes.
Mr. Harlick summarized the key changes from the previous year's guidelines which included the updates of all election-related dates to reflect the 2025 schedule. He highlighted additional administrative changes; the re-location of the UTSC Accessibility Services Office to the Sam Ibrahim building, the name change of the Department of Slavic languages to Slavic and East European Languages and Cultures, and additions to Constituency definition for GC Teaching Staff IB, which included the Centre for Indigenous Studies as they converted into an EDU:A. Updates were also made to the constituency representations, reflecting previous election results and where current terms were concluding. Student spending limits were pending, as the final enrollment numbers were outstanding from the Office of the Vice-President & Provost.
Mr. Harlick concluded that links to various policies and procedures associated with the guidelines had been updated. The modifications were considered minor under the Election Committee's Terms of Reference.
Members had no questions.
On motion duly made, seconded and carried
It was Resolved
THAT the proposed Election Guidelines 2025 be approved, effective January 1, 2025. - Report of the Previous Meeting – Report No. 100, October 21, 2024
The Report of the Previous Meeting – Report Number 100, was approved. - Business Arising from the Report of the Previous Meeting
There was no business arising from the report of the previous meeting. - Date of the Next Meeting: May 28, 2025
The Chair confirmed that the date of the next meeting would be held on May 28, 2025. - Other Business
There was no other business.
The meeting adjourned at 5:09 p.m.
December 03, 2024