Report: Elections Committee - June 02, 2021

Via Virtual Meeting


June 2, 2021

To the Executive Committee,
University of Toronto.

Your Committee reports that it met on Wednesday, June 2, 2021 at 5:00 p.m. via virtual meeting with the following members present:

P.C. Choo, Chair, Joan M. Johnston, Joanne McNamara, Olivia Batt, Mark Lautens


Tracey Gameiro, Secretary
Anwar Kazimi, Deputy Secretary of the Governing Council and Chief Returning Officer (CRO)
Cindy Ferencz-Hammond, Assistant Secretary of the Governing Council and Deputy Returning Officer (DRO)
Patrick McNeill, Assistant Secretary of the Governing Council and DRO

  1. Chair’s Remarks

    The Chair welcomed members guests to the final Committee meeting of the governance year.
  2. Report for the 2021 Elections for the Governing Council, the Academic Board, University of Toronto Mississauga and University of Toronto Scarborough Campus Councils and their Standing Committees

    The Chair stated that there was considerable work related to election matters for the multiple constituencies for the Governing Council and Academic Board elections, as well, for the UTM and UTSC Campus Council and their Standing Committees. He added that, despite the complexity and multi-faceted nature of conducting the 2021 elections completely online, the process was successfully completed.

    The Chief Returning Officer, Mr. Anwar Kazimi noted that minor revisions were made to the Elections Guidelines 2020. Most notably, electronic nomination forms were implemented in response to COVID-19 restrictions. He noted that one violation had been identified during the elections.

    In response to a Member’s question, the CRO advised that the Secretariat continued to work with the Federated Colleges to ensure the accuracy of collected information regarding eligible voters as part of the election process.

    The Chair thanked the Chief Returning Officer and the Deputy Returning Officers for their efforts.
  3. Report of the Previous Meeting - Report Number 89 (November 30, 2020)

    The report of the previous meeting was approved.
  4. Business Arising from the Report of the Previous Meeting

    There was no business arising from the report of the previous meeting.
  5. Date of Next Meeting: October 14, 2021, 5:00 – 7:00 p.m.
  6. Other Business

    There was no other business.

The meeting adjourned at 5:21 p.m.

June 3, 2021