Appointments and Remuneration, Policy on [May 30, 2007]

POLICY ON APPOINTMENTS AND REMUNERATION Appointments, Suspensions and Removals

1.   The Governing Council reserves to itself the appointment, suspension or removal of the President.

2.   The Governing Council reserves to itself the appointment of the following

University Officers on the recommendation of the President:

Vice-Presidents (including the Vice-President and Provost) Secretary of the Governing Council
University Ombudsperson

3.   Appointment of the following University Officers shall be recommended by the President to the Executive Committee of the Governing Council for approval and reported for information to the Governing Council:

Deputy Provost, Associate and Vice-Provosts
Chief Financial Officer
Senior Legal Counsel
Deputy Secretary of the Governing Council

4.   Appointment of the following University Officers shall be recommended by the President to the Senior Appointments and Compensation Committee of the Governing Council (defined in Section 13 below) for approval and reported for information to the Governing Council:

Assistant Vice-Presidents
Assistant Secretaries of the Governing Council
Associate Vice-Provosts

5.   Appointment of the heads of the following units shall be recommended by the President to the appropriate Board of the Governing Council for approval and reported for information to the Governing Council:

Internal Audit (Business Board)
Hart House (University Affairs Board)

The appointment of all other administrative officials at the level of Assistant Vice-President or in the highest Professionals/Managers category shall be reported by the President to the appropriate Board for information.

6.   Appointment of academic administrators, as defined by the Policy on the Appointment of Academic Administrators, as amended from time to time, and the heads of the University Library and the School of Continuing Studies shall be recommended by the President to the Agenda Committee of the Academic Board for approval, confirmed by a committee consisting of the Chairman of the Governing Council, the President of the University and the Chair of the Academic Board, and reported to the Governing Council for information.

Appendix A attached hereto summarizes the authorities for appointments described in the clauses 1 through 6 above.

7.   Academic appointments with tenure, at any rank, shall be made by the President and reported to the Academic Board for information.

8.   All other academic appointments, to any rank and for any term, shall be made by the President, or by the Vice-President and Provost, or by the Principals, Deans and Directors, as may be designated by the President, in accordance with established policies and procedures.

9.   All other appointments shall be made by the President or for him or her by the appropriate administrative official, and in accordance with establishment policies and procedures.

10. Suspension and Removal

a.   The Ombudsman and the Secretary, Deputy Secretary and Assistant Secretaries of the Governing Council may not be suspended without the approval of the President and the concurrence of the Chairman of the Governing Council, who shall report the reasons therefor to the Governing Council, nor removed without the approval of the Governing Council on the joint recommendation of the President and the Chairman of the Governing Council.

b.   Otherwise, the suspension or removal of a person appointed under clauses 2, 3, 4, 5 or 6 shall be authorized by the President, who shall report the reasons therefor to the Governing Council through the Executive Committee, in the case of persons appointed under clause 2, 3 or 4 or to the appropriate Board, in the case of persons appointed under clauses 5 or 6.

c.   The suspension or removal of other appointees shall be authorized by the President or, if so designated by the President, the appropriate Vice- President or other appropriate administrative official, except in the case of members of the teaching staff for which approval of the President shall be required.

The Governing Council may establish detailed policies and procedures with respect to specific classes of appointments (e.g., the Policy and Procedures on Academic Appointments, the Policies for Librarians, the Policy on Appointment of Academic Administrators, Policies for Confidentials, Policies for Professionals/Managers).  The Business Board may also establish such policies on behalf of Governing Council within its terms of reference.  Where not provided for in a specific manner by the Governing Council or the Business Board, or herein, procedures with respect to appointments, suspension and removals shall be established by the President or by the Vice-President designated by the President, consistent with existing policy and/or contractual obligations.

12. Determination of Duties

The President, or any other officer or employee of the University designated by the President, shall determine the duties of appointees.

13. Remuneration

a.   There shall be a Senior Appointments and  Compensation Committee, consisting of: the Chairman and the Vice-Chairman of the Governing Council: the Chair of the Business Board; the President1; plus an alumni member of the Governing Council and a member of the Business Board selected by the Chairman of the Governing Council after consultation with the alumni governors and the Chair of the Business Board.  If the Vice- Chairman of the Governing Council or the Chair of the Business Board is not available to serve during a particular year, a replacement(s) shall be appointed by the Chairman of the Governing Council from among the members of Governing Council in the Lieutenant Governor-in-Council or alumni constituencies.

The Vice-President and Provost and the Vice-President, Human Resources and Equity serve as non-voting assessors and are excluded from the Committee’s deliberations as appropriate.

b.   The Senior Appointments and Compensation Committee is responsible for approving, on the recommendation of the President, the appointment of

Assistant Vice-Presidents
Assistant Secretaries of the Governing Council

c.   The Senior Appointments and Compensation Committee is responsible for attesting to the Governing Council, through the Business Board, that compensation policies and programs for employees appointed under clauses 1 through 6 above are appropriate, and that decisions about the compensation of individuals have been made in accordance with established policy and practice.

d.   The Committee fulfills its responsibility for compensation matters in two principal ways, through review and, where required, approval of the principles of compensation programs/procedures and through the approval of individual compensation packages and adjustments, as needed.

Programs

i.   The Committee will give the President its advice on the implications of compensation programs which are negotiated in a collective fashion with employee groups.  The President will take such advice into consideration as he exercises his responsibilities for the conduct of negotiations.

ii.  The Committee will review and make recommendations to the Business Board on the structure of compensation programs and compensation increase procedures for - staff whose compensation is not determined through collective negotiations.

Individuals

iii.  The Committee may approve regulations under which it delegates responsibility for individual senior compensation decisions to the President and, through the President, to others.  The approval of all such regulations shall be reported to the Business Board as part of the Committee’s Annual Report.  All regulations shall include a requirement for regular reporting of individual decisions to the Senior Appointments and Compensation Committee.  The Committee may revise previously approved regulations following consultation with the President.

iv.   The Committee may not delegate compensation decisions concerning the President, Vice-Presidents, Deputy and Vice- Provosts, nor any senior salary individuals directly accountable to the Governing Council.

v.   The Committee may also issue regulations or require individual approval of compensation arrangements for individuals where such individuals occupy academic administrative positions at the level

of division head or above or administrative positions that have a special reporting relationship to the President or to the Governing Council.