Nomination Process

ARE YOU ELIGIBLE TO RUN?

In order to be eligible to be elected as a Teaching Staff member of the UTM Campus Council or its Standing Committee(s), an individual must: (i) be nominated as a Teaching Staff candidate by Teaching Staff within the same academic unit and retain the primary teaching appointment at the campus from which the individual has been nominated; and (ii) remain a Teaching Staff member of this same academic unit from the close of the nomination period to the time when all relevant election-related appeals and recounts, if any, have been finally disposed of, or, if there are no appeals or recounts, when winners have been declared elected. In addition, once elected, the individual may only remain a member of the UTM Campus Council or its Standing Committee(s) so long as the individual is a member of the same Teaching Staff academic unit and with the primary teaching appointment at that campus. The individual must resign if they cease to be a Teaching Staff member of that academic unit or if the individual ceases to hold the primary teaching appointment at that campus.

DO YOU KNOW ABOUT THE NOMINATION FORM?

An individual seeking nomination must file a fully completed online nomination form and submit it to the Office of the Governing Council prior to the close of the nomination period.

It is the responsibility of the individual seeking nomination to ensure that the correct nomination form, i.e., one of the five forms for Student candidates for the Governing Council elections for each of the Student constituencies, is used.
An individual seeking nomination must file a fully completed online nomination form and submit it to the Office of the Governing Council prior to the close of the nomination period.
The Chief Returning Officer (CRO) will obtain from the individual seeking nomination confirmation of the acceptance of the terms and conditions outlined in these Guidelines. It is the responsibility of the individual seeking nomination to ensure that the nominators have completed the electronic form, as per the instructions contained in the electronic nomination form; and submitted before the closing date and time of the Call for Nominations.

YOU NEED SUPPORTING NOMINATORS

To become a candidate in the elections, a nominee must meet the following requirements with respect to nominators:

each nominee must have the support of 3 nominators, with the full name of the nominator and the other required information; each nominator must belong to the estate and constituency of the nominee;
Once you have successfully submitted your nomination form, you will be sent an e-mail containing instructions to forward particular information to your supporting nominators. Please read that e-mail carefully as a failure to secure the appropriate number of supporting nominations, you will be ineligible to run in the election.

It is the responsibility of the individual seeking nomination to ensure that the nominators have completed the electronic form, as per the instructions contained in the electronic nomination form; and submitted before the closing date and time of the Call for Nominations.

YOU WILL BE VERIFIED

The eligibility of a nominee will be assessed by:

cross-referencing the nominee’s information as it appears on the nominee’s nomination form with HRIS records to determine whether the nominee is eligible for election in the constituency in which the individual seeks nomination;
reviewing the nominee’s nomination form to assess whether:
- the correct nomination form has been used;
- the nomination form has been completed correctly;
- the nomination form contains the required number of valid nominators; and
- the nominee’s signature is present on the nomination form, signifying the nominee’s consent to stand for election.

FIX YOUR ERRORS

Errors or irregularities on the nomination form may be corrected prior to the close of the nomination period. The CRO, may, but is not required to notify nominees of the existence of any errors or irregularities before the close of the nomination period. Take care in completing your nomination form and, while the Office of the Governing Council endeavors to follow up on errors, we may not always be able to do so!

YOUR CANDIDACY ANNOUNCED

Once any appeals have been addressed (see the Elections Guidelines for more information), the names of all candidates will be announced.