Graduation Checklist

Graduation Checklist Spring 2022

1

Check your name as it appears in ACORN

When:

Before the March 16, 2022 name change deadline date.

How:

Select the Graduation & Convocation tab on ACORN and review your "name on diploma." If required, request name changes/corrections/accents.

Why:

Name changes requested after the March 16 name change deadline will be subject to a diploma replacement fee.

2

If you are not attending your ceremony RSVP "not attending"

When:

Between May 3 to May 17.

How:

Select the Graduation & Convocation tab on ACORN.

Why:

See question 11 of our Frequently Asked Questions to review information on how obtain your diploma after the conclusion of ceremonies.

3

If you are attending your ceremony know your ceremony date and time

When:

As soon as it becomes available on the Office of Convocation website.

How:

Find your ceremony date and time on our website.

Why:

You may only attend the ceremony at which your degree is being conferred. You may not attend alternate or future ceremonies.

4

If you are attending your ceremony rent, or purchase, academic regalia

When:

Between May 3 (10 AM) and May 17 (4:30 PM).

How:

Online through our supplier Gaspard LP. Please ensure that you select the correct ceremony.

Note: the link will be active starting May 3

Why:

The gown rental ID (provided by Gaspard LP) is required to process your RSVP and guest ticket order in ACORN.

5

If you are attending your ceremony RSVP and order your guest tickets (maximum of two)

When:

Between May 3 (10 AM) and May 17 (4:30 PM)

How:

Order tickets by selecting the Graduation & Convocation tab on ACORN. Please note that gown rental ID is required to process your order.

Why:

An RSVP is mandatory to attend convocation. Please note that guest tickets cannot be guaranteed if you miss the RSVP deadline.

Graduating students do not require a ticket to attend their ceremony.

Please Note - gown rentals and guest tickets are NOT allotted on a first come, first served basis. Everyone who requests tickets during the RSVP period will receive tickets and regalia.

6

Notify our office if you have a guest(s) requiring an accommodation such as accessibility seating

When:

Between May 3 (10 AM) and May 17 (4:30 PM).

How:

Indicate that you have a guest requiring accommodation when you RSVP and order guest tickets or contact the Office of Convocation.

Why:

So that we may accommodate your guests and ensure their ability to attend your convocation ceremony.

7

Notify our office if you require an accommodation

When:

Between May 3 (10 AM) and May 17 (4:30 PM).

How:

Contact the Office of Convocation. If emailing please use your UTmail address and include your student number in the email.

Why:

So that we may ensure your ability to participate in your convocation ceremony. If you know you require an accommodation that requires advance planning or reservations (for example, ASL interpreter), please contact our office as soon as possible - please don't wait for the RSVP to let us know!

8

Download and print your guest tickets

When:

Guest tickets will be available for download on ACORN as of 10 AM on May 19.

How:

Select the Graduation & Convocation tab on ACORN.

Why:

Guests without tickets will not be admitted. Don't forget to give the tickets to your guests (you as the graduating student do not require a ticket).

1

Ensure that your guests have their tickets

When:

Guest tickets will be available for download on ACORN as of 10 AM on May 19.

How:

Select the Graduation & Convocation tab on ACORN.

Why:

Guests without tickets will not be admitted. Extra guests without tickets cannot be accommodated and there are no stand-by options.

2

Arrive at Gown Rental Pickup Location (Myhal)

When:

At least ninety minutes prior to start of the ceremony.

How:

Without personal items (purses, coats, cameras) as there is no secure storage space in the gown rental area. Location is the Myhal Centre for Engineering Innovation and Entrepreneurship (MY, 55 St. George Street), main level.

Why:

To pick up your gown and hood.

3

Go to the marshalling rooms (Myhal)

When:

One hour and fifteen minutes prior to start of the ceremony.

How:

Follow the signs posted.

Why:

To receive instructions from the Student Marshals and to be lined up to process into Convocation Hall 30 minutes before the ceremony begins.

4

Return your regalia following your convocation ceremony

When:

Shortly after the conclusion of your ceremony.

How:

In person at Myhal.

Why:

To avoid additional rental charges.

NOTE: To ensure your participation in the ceremony, please arrive by the times provided. Due to the complex arrangements involved in arranging a successful ceremony, if you arrive late there is no guarantee that you will be able to join the ceremony.