Graduation Checklist SPRING 2023
Before Convocation – Advance Planning: please note that you must have access to ACORN and UTmail.
Check your name as it appears in ACORN
When:
Before the April 19, 2023 name change deadline date (extended from March 16, 2023).
How:
Select the Graduation & Convocation tab on ACORN and review your "name on diploma." If required, request name changes/corrections/accents.
Why:
Name changes requested after the April 19 name change deadline will be subject to a diploma replacement fee.
If you are not attending your ceremony RSVP "not attending"
When:
Between May 2-16, 2023.
How:
Select the Graduation & Convocation tab on ACORN.
Why:
See question 11 of our Frequently Asked Questions to review information on how obtain your diploma after the conclusion of ceremonies.
IMPORTANT TIP:
For best results in ACORN, you should be using Google Chrome as your browser.
If you are attending your ceremony know your ceremony date and time
When:
As soon as it becomes available on the Office of Convocation website.
How:
Find your ceremony date and time on our website.
Why:
You may only attend the ceremony at which your degree is being conferred. You may not attend alternate or future ceremonies.
If you are attending your ceremony rent, or purchase, academic regalia
When:
Between May 2 (10 AM) and May 16 (11:59 PM).
How:
Online through our supplier Harcourts. Please ensure that you select the correct ceremony.
Note: the link will be active starting May 2
Why:
The gown rental ID (Order Number provided by Harcourts) is required to process your RSVP and guest ticket order in ACORN.
If you are attending your ceremony RSVP and order your guest tickets (maximum of two)
When:
Between May 2 (10 AM) and May 16 (11:59 PM)
How:
Order tickets by selecting the Graduation & Convocation tab on ACORN. Please note that gown rental ID is required to process your order.
Why:
An RSVP is mandatory to attend convocation. Please note that guest tickets cannot be guaranteed if you miss the RSVP deadline.
Graduating students do not require a ticket to attend their ceremony.
Please Note - gown rentals and guest tickets are NOT allotted on a first come, first served basis. Everyone who requests tickets during the RSVP period will receive tickets and regalia.
IMPORTANT TIP:
For best results in ACORN, you should be using Google Chrome as your browser.
Notify our office if you have a guest(s) requiring an accommodation such as accessibility seating
When:
Between May 2 (10 AM) and May 16 (11:59 PM)
How:
Indicate that you have a guest requiring an accessibility accommodation when you RSVP and order guest tickets in ACORN.
Why:
So that we may accommodate your guests and ensure their ability to attend your convocation ceremony.
Notify our office if you require an accessibility accommodation
When:
Between May 2 (10 AM) and May 16 (11:59 PM)
How:
Indicate that you require an accessibility accommodation when you RSVP and order guest tickets in ACORN.
Why:
So that we may ensure your ability to participate in your convocation ceremony. If you know you require an accommodation that requires advance planning or reservations (for example, ASL interpreter), please contact our office as soon as possible - please don't wait for the RSVP to let us know!
Download and print your guest tickets
On the Day of Your Convocation:
Ensure that your guests have their tickets
Arrive at Gown Rental Pickup Location (Myhal)
When:
At least ninety minutes prior to start of the ceremony.
How:
Without personal items (purses, coats, cameras) as there is no secure storage space in the gown rental area. Location is the Myhal Centre for Engineering Innovation and Entrepreneurship (MY), 55 St. George Street, Main Lobby. (See exception below.)
Why:
To pick up your gown and hood.
Exception:
For students graduating with Victoria College on Wednesday, June 14, the gown rental pickup will be done in Alumni Hall at Old Vic. Gown Return will be in Myhal.
Go to the marshalling rooms (Myhal)
When:
One hour and fifteen minutes prior to start of the ceremony.
How:
Follow the signs posted.
Why:
To receive instructions from the Student Marshals and to be lined up to process into Convocation Hall 30 minutes before the ceremony begins. (See exception below.)
Exception:
For students graduating with Victoria College on Wed, June 14, the marshalling area will be in the Isabel Bader Theatre.
Return your regalia following your convocation ceremony
When:
Shortly after the conclusion of your ceremony.
How:
In person at Myhal, 55 St. George Street.
Why:
To avoid additional rental charges.