Report: Executive Committee - October 20, 2020

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Via Virtual Meeting Room

REPORT  NUMBER  517 OF THE  EXECUTIVE  COMMITTEE 

To the Governing Council,
University of Toronto.

Your Committee reports that it held a virtual meeting on Tuesday, October 20, 2020 at 5:00 p.m. with the following members present:

Claire M.C. Kennedy (Chair), Brian Lawson (Vice-Chair), Meric S. Gertler (President), Olivia Batt, P.C. Choo, Janet Ecker, Sandra Hanington, Joan Johnston, Ernest W.N. Lam, Mark Lautens, Jiazhen (Diana) Li, Joanne McNamara, Salvatore Spadafora, Bruce Winter

Regrets:

None

Non-Voting Member:

Sheree Drummond (Secretary of the Governing Council)

Secretariat:

Anwar Kazimi, Kristi Gourlay, Cindy Ferencz-Hammond, Samantha Frost

In Attendance:

Anna Kennedy (Chair, Business Board and Member of the Governing Council), Paul Kingston (Chair, UTSC Campus Council and Member of the Governing Council), Andrew Szende (Chair, University Affairs Board and Member of the Governing Council), Nicholas Terpstra (Chair, Academic Board and Member of the Governing Council), Samra Zafar (Chair UTM Campus Council and Member of the Governing Council), Ellen Hodnett (University Ombudsperson) (for item 4(a)), Cheryl Regehr (Vice-President and Provost and Member of the Governing Council), Scott Mabury (Vice-President, Operations and Real Estate Partnerships), Heather Boon (Vice-Provost, Faculty and Academic Life) (for items 2 and 4(c)), Nadina Jamison (Assistant Vice-President, Strategic Initiatives, Office of the President), Bryn MacPherson (Assistant Vice-President, Office of the President and Chief of Protocol), Nora Gillespie (Senior Legal Counsel, Office of the Vice-President and Provost) (for items 2 and 13(b) & (c)), Tony Gray (Director, Strategic Research, Office of the President), Christopher Lang (Director, Appeals, Discipline and Faculty Grievances) (for items 2 and 13(b) & (c)), Richard Kennedy (Rotman Onboard Fellow)

Pursuant to section 28 (e) and 38 of By-Law Number 2,
consideration of items 13 to 15 took place in camera.


The meeting was held in Closed Session.

1. Chair’s Remarks and Orientation

The Chair welcomed members, Board and Council Chairs and Vice-Presidents to the first regular meeting of the Executive Committee for 2020-21. She conducted a brief orientation for members, including reminding them that the Committee meets in closed session, meaning that the meeting was not open to the public. She explained that governors who were not members of the Executive may attend for the closed session, but they may not participate in the debate unless invited to do so by the Chair. Finally, the Chair provided a brief overview of the Executive Committee’s terms of reference and the main areas of responsibility for the Committee.

2. Overview of the Academic Discipline Process

The Chair and Mr. Christopher Lang, Director, Appeals, Discipline and Faculty Grievances, provided an overview of the Academic Discipline process with a focus on the role of the Executive Committee.

Professor Heather Boon, Co-Chair of the Provostial Advisory Group on Academic Integrity, provided an overview on the University’s initiatives on academic integrity and some of the challenges the University was facing related to the recent move to on-line classes in response to the COVID-19 pandemic.

3. Report of the President

The President began his report by welcoming members to the first regular meeting of the Executive Committee of the governance year and expressing his appreciation to members of the Committee for their valuable counsel, advice, and oversight. He noted that members’ contributions would continue to be especially important in an academic year that promised to be unlike any other in the University’s long history. President Gertler then reported on a number of matters:

Temerty Gift

Professor Gertler highlighted the recent $250-million gift from the Temerty Foundation, the largest gift in Canadian history, in any sector. He noted that the gift was spirit-lifting for the University in these difficult times. It was also a great boost to the next campaign, which was still in its quiet phase, and good news for philanthropy in the higher education sector. He stated that this landmark gift reaffirmed, and reinforced, the University’s leadership position in medicine and related health sciences.

Rankings

The President then commented briefly on the University’s continued success in the annual university rankings that were announced at this time of year. Specifically, he cited the following:

  • Academic Ranking of World Universities by the Shanghai Ranking Consultancy: the University moved up one position to 23rd overall.
  • Times Higher Education ranking: Widely regarded as the gold standard of the university rankings, UofT maintained its ranking of 18th in the world overall, 8th in the world among public institutions, and 3rd among public institutions in North America.
  • National Taiwan University Performance Ranking of Scientific Papers for World Universities, also known as the NTU Ranking: UofT rose one place to 3rd overall. UofT  is the top-ranked public institution in the world according to this ranking which focusses on research productivity and impact.
  • U.S. News & World Report’s Best Global University Rankings: UofT rose one place to 17th worldwide and 7th among public universities.

President Gertler remarked that the University’s sustained excellence across all of these rankings was remarkable and a testament to the University’s ability to recruit and retain superb academics, teachers, and researchers and to provide the conditions for their success.

Professor Gertler reported that faculty researchers continued to take a leadership role in enhancing the world’s understanding of COVID-19. He noted that a recent article published in the journal Scientometrics documented the top organizations and countries that had contributed to the global literature on COVID-19 between January 1 and June 30, 2020. UofT and its partner hospitals had emerged as the 9th most important source organization in the world, with publications from UofT’s researchers and scholars accounting for more than one quarter of Canada’s total output. The article found that Canada was the 7th most significant global contributor.

National Dialogues on Anti-Black Racism

The President acknowledged the success of the two-day National Dialogues addressing Anti-Black racism which had focussed on moving from words to tangible, concrete actions. There were three thousand virtual participants from across the country, from sixty post-secondary institutions. He congratulated Professor Wisdom Tettey, Vice-President and Principal, University of Toronto Scarborough, and Executive Director, Ms Karima Hashmani, for their tremendous leadership in organizing this initiative.

Fall Convocation

The President reported that Fall Convocation would be taking place in virtual mode following the success of the virtual June convocation ceremony. He noted that a virtual convocation ceremony had already been recorded, featuring an address from speaker Maydianne Andrade as well as congratulatory messages from students and academic leaders, and would be posted for viewing on November 21.

Moody’s Report

President Gertler reported that Moody’s Analytics had recently reaffirmed UofT’s Aa1 (stable) credit rating which had placed the University at two notches higher than the Province of Ontario.  He noted that this was the first report from a credit rating agency since the pandemic, and it confirmed the University’s status as Canada’s “flagship” university and the University’s international profile and reputation. The report cited the strength of the University’s governance and management, the strength of its overall financial picture, with low debt and healthy enrollment demand, and its success at fundraising. The report had identified as risks: COVID-19 and its impact on enrollment, overreliance on a single market for international students, and pension fund liability (although also noting that the imminent transition to the University Pension Plan may address this).

Federal Matters

The President reported the University’s appreciation of the Federal Government’s recent announcement that travel restrictions had been amended to allow new international students to enter Canada. Beginning on October 20th, 2020, all international students, regardless of where they were traveling from or when their study permit was approved, would be permitted to enter the country provided that they were asymptomatic and their “designated learning institution” had an approved COVID-19 readiness plan in place. He observed that this was a crucial announcement of vital importance to the post-secondary education sector. He also reported that the frequency of interactions with Federal officials had never been greater, and that the University’s voice was being heard loudly and clearly, and indeed sought out.

Provincial Matters

President Gertler closed his remarks with news that, on September 4, the Provincial government had announced that, in light of the destabilizing effects of the pandemic, it would be delaying for up to two years the activation of performance-based funding. This was part of the third iteration of the Strategic Mandate Agreements under which up to 60% of provincial grant funding to universities would be contingent on performance as measured against a set of key metrics. He noted that the focus of the Provincial government has been almost exclusively on combatting the pandemic, and that the University continued to play a major role in assisting the government in its efforts.

At the invitation of the President, the Provost provided an overview and update on the University’s efforts to manage the impact of the pandemic on the University community. Professor Regehr began her remarks by expressing her pride and gratitude to the staff, faculty and librarians who had worked so diligently to move services and courses online as well as her gratitude to students for their flexibly and ability to adapt to challenges brought by the pandemic.

At the invitation of the President, the Provost provided an overview and update on the University’s efforts to manage the impact of the pandemic on the University community.

Professor Regehr began her remarks by expressing her pride and gratitude to the staff, faculty and librarians who had worked so diligently to move services and courses online, as well as her gratitude to students for their flexibly and ability to adapt to challenges brought by the pandemic.

She reported that on October 9, the Province had announced additional public health measures in Toronto, Ottawa, and the Peel Region to reduce the spread of COVID-19. This had resulted in a number of changes on the campuses, including the closure of indoor gyms and fitness centres, the limiting of food service options to take-out only, and the closure of seating in dining facilities. The restrictions had also limited social gatherings to ten people indoors and twenty-five people indoors. Professor Regehr reported that while in-person teaching and instruction were exempt from this restriction, she had asked Principals and Deans to consider their in-person activities carefully, and limit them to those which were essential, namely lab courses, music and practical instruction, learning that requires hands-on activity, and practical training for health professionals. She noted that the Faculty of Arts & Science had moved all undergraduate courses that combined online and in-person delivery, to online only for remainder of the fall term, and the Faculty of Law had shifted to remote learning for all classes until at least November 9. Other faculties and divisions were reviewing options and announcing their plans on a case by case basis.

Budget Update

The Provost reported that in spite of the significant uncertainty created by the COVID-19 pandemic, early indications were that overall enrollment levels for the fall term were roughly inline with last year, showing a small increase in international enrollment and a small decrease in domestic enrollment. She conveyed that the University hoped that this trend would hold through the fall and into the winter term, supported by the recent Federal Government decision to allow first-year international students to enter the country. She reported that campus services, such as residences, food, and parking, which relied on revenue from services they provide, were suffering from the reduction of on-campus activity. She reported that these services had adopted cost-saving strategies to minimize losses and that later in the term would share a plan that captured the impact of COVID-19 and mapped out a path to recovery over the next five years.

Students

The Provost confirmed that providing support for students, both in terms of their health and safety and helping them succeed during the pandemic, remained the University’s top priority. She observed that many students were dealing with loss of employment and unforeseen expenses caused by the pandemic, and that as of last week, $6.7 million in emergency bursaries had been issued to more than 6,000 students, and that this program would continue to be available. She also reported that to assist the students who do not have reliable internet or a place to study, the University was providing safe spaces where they could study and access courses.

Professor Regehr reported that at the end of September, the University had launched Navi, short for navigator, an on-line tool to help students easily access mental health supports on- and off- campus during this stressful time. She noted that this was one of a number of outcomes of the Presidential & Provostial Task Force on Student Mental Health.

The Provost observed that students were showing tremendous resilience and were actively seeking out ways to stay healthy and connect with each other. She noted that online fitness programs were very popular as were remote Student Life programs, that were better attended than in-person programs had been. She reported that the University had extended the cancellation of its Study Abroad programs until the end of April 2021 when the situation would be reassessed.

The Provost observed that supporting international students had required additional planning and considerations to meet provincial requirements. Students were required to do a mandatory fourteen day quarantine period and get tested during this period, so the University had set up a quarantine program which included transportation from the airport, welcome kits, accommodations, meals, check-ins with Health and Wellness, and testing, all free of charge. She reported that more than 1,000 students had enrolled in this program and 920 had completed it. Professor Regehr also indicated that she was looking forward to welcoming first year international students now that the Federal Government had eased its restrictions on entry. She said that the University was in the process of reaching out to these students who had started their programs in their home countries, to let them know of the change.

Research

Professor Regehr reported that the Province’s return to a modified stage-2 response to the COVID-19 pandemic had not required any immediate changes and, at this time, research was continuing with measures in place to follow public health guidance. She noted that there were contingency plans in place to enable research to continue in the event that further Provincial restrictions were required.

Academic Continuity

The Provost commented on the impressive work of faculty members and instructors to deliver courses remotely. She reported that the Centre for Teaching Support and Innovation had offered well-attended programming during the summer to support the transition from in-person to online instruction, and that it continued to share information and best practices. She noted some of the many innovations which had been developed by creative instructors, such as virtual field trips, 3-D simulations, and video-based labs. She reported that the University expected that the winter term would look much like the fall term, and that Faculty and divisions were making appropriate plans.

Planning and Re-Entry

The Provost reported that now that the University had moved from a crisis response to a longer-term response and adaptation to conditions created by the pandemic, much effort had shifted to Planning and Re-entry including:

  • continuing to limit the number of people on all three campuses, to mitigate community transmission;
  • focussing resources on research, teaching activities, and student services that require an on-campus presence. She noted that there were many innovations that had arisen from the move online which had improved efficiencies and services;
  • continuing to work closely with local and provincial governments and public health officials, modifying practices based on their guidance;
  • developing the UCheck web portal to assist community members in monitoring their health, assessing symptoms, and determining whether to stay home. She noted that use of the tool was originally voluntary, but in response to changes in provincial regulations and public health guidance, all those coming to the campuses would soon be required to complete a self-assessment to comply with these directives.
  • creating an online dashboard to help keep the community informed about cases in community.

Professor Regehr concluded her remarks by reiterating the gratitude of herself and the President to the members of the University community who had been working so diligently and creatively to keep the University going during these challenging times.

The Chair thanked the President and Provost for their reports. She observed that the fact that the University, in competition with its privately funded peers, continued to do well in so many diverse rankings, was an extraordinary testament to the quality of the University of Toronto.

4. Items for Endorsement and Forwarding to the Governing Council

a. Report of the University Ombudsperson for the Period July 1, 2019 to June 30, 2020 and Administrative Response

The Chair noted that the Report of the University Ombudsperson and the Administrative Response were presented annually to the Governing Council for information.

At the invitation of the Chair, the Ombudsperson, Professor Emeritus Ellen Hodnett, highlighted some of the matters raised in her Report. She reported that the number of individuals who sought the assistance of the Office in 2019-20 had increased from the previous year, from 288 to 341, and that the increases had occurred across the categories of undergraduate and graduate students and administrative and teaching staff. She noted also that contact from individuals outside the Office’s jurisdiction had dropped and suggested that all of these changes might be due to the Office’s new communication strategy. She reported that, as in past years, the most common actions taken by the Office had been providing information and referrals, and that cases seemed to be either quite uncomplicated or quite complex.

Professor Emeritus Hodnett expressed her satisfaction with both the Administration’s acceptance of her recommendations, which focused on the theme of communication, and their proposal of concrete actions to implement them. She noted that while she had drafted her recommendations before the pandemic, they were even more relevant now given the heavy reliance of the University community on communication via websites and email.

She reported that she had reviewed seven cases managed under the University-Mandatory Leave of Absence Policy and, like last year, it was clear to her that every case had been handled fairly and compassionately, with strict adherence to the Policy.

Professor Emeritus Hodnett concluded her remarks by observing that the Review of the Office of the Ombudsperson was imminent, followed by the search for and appointment of her successor. She noted her confidence in the current Ombuds team and her anticipation of a smooth transition.

At the invitation of the Chair, the Provost thanked the Ombudsperson for her oversight of many aspects of the University, particularly the University-Mandatory Leave of Absence Policy. She acknowledged that the Administration had accepted the recommendations contained in the report and had already shared these recommendations with the Principals and Deans.

In closing, the Provost thanked Professor Emeritus Hodnett for her diligence and deep caring in preparing the Report.

A member asked the Ombudsperson two related questions: (1) whether there was a process in place to track the recommendations of the Ombudsperson and the implementation of the Administrative Responses, especially in cases which required a multi-year approach, and (2) whether the Ombudsperson was satisfied that the Administration had been acting on her recommendations.

Professor Emeritus Hodnett responded that, as she had said in the past, she felt that it was the responsibility of the Administration to do this and report back to governance. However, she said that she would do a cumulative review of her recommendations and the implementation of the Administration’s responses so that her successor would have that information in hand. She noted that there had been progress on an important recommendation from last year, which had been intended to support PhD students and those working in labs by finding ways to celebrate excellence in a healthy lab environment, although she had not yet seen a report by those charged with carrying out the action plan.

The Provost added that a special advisor had been appointed to that project, and there had been tremendous effort and engagement to date.

The Chair commented that the question of how the University was tracking issues raised by the Ombudsperson that required more than a year to address was an excellent one.

On motion duly moved, seconded and carried

YOUR COMMITTEE RESOLVED

THAT the Report of the University Ombudsperson for the period July1, 2019 to June 30, 2020 and Administrative Response be endorsed and placed on the agenda of the Governing Council meeting of October 29, 2020.

b. Proposed revisions to the Policy and Procedures on Employment Conditions of Part-Time Academic Staff (Part-Time Policy); and amendments to the Policy and Procedures on Academic Appointments (PPAA) and the Policy and Procedures Governing Promotions in the Teaching Stream (PPPTS)* (Arising from Report Number 254 of the Business Board (October 6, 2020) and Report Number 229 of the Academic Board (October 8, 2020))

The Chair noted that this item had been previously considered by both the Academic Board, which was responsible for policies on the nature of academic employment, and the Business Board, which was responsible for agreements with respect to terms and conditions of employment.

Professor Heather Boon introduced the item and provided an overview of the proposed changes to the Policy and Procedures on Employment Conditions of Part-Time Academic Staff (Part-Time Policy) which highlighted key elements of the proposed revisions.

At the invitation of the Chair, Professor Nicholas Terpstra, Chair of the Academic Board, commented on the discussion of the item at that body. He reported that Professor Boon had provided clarification on the following in response to members’ questions:

  • Faculty appointed as clinicians (such as many at the Temerty Faculty of Medicine), were governed by a separate policy and would not be impacted by the proposed revisions; 
  • Requests for a change in status from FTE to part-time would generally be approved, but would be limited to a set period of time to facilitate the unit’s planning; a request resulting from an accommodation under human rights law would not have the same limitations; 
  • The administration would continue to work with divisions to update any guidelines as required to ensure that expectations regarding promotions were clearly communicated;  
  • A part-time faculty member who received a continuing appointment was not considered for promotion at that same time.  Instead, an academic unit should review all assistant and associate professors, teaching stream with continuing appointments, annually, for possible promotion; 
  • Leave accruals were tracked centrally and would be automatically pro-rated upon a change of status to part-time; it was confirmed that salary would also be pro-rated. 

Finally, in response to a question regarding how long it had been since the Part-time Policy had last been reviewed, Professor Boon remarked that this was an example of a ‘frozen policy.’ She explained that it was only recently that UTFA and the administration had developed a mechanism for changing such frozen policies, and that both parties shared a strong commitment to update the Part-Time policy.

Ms Anna Kennedy, Chair of the Business Board, then commented on the discussion of the item at that body. She noted that Professor Boon had responded to a question from a member regarding financial implications. Professor Boon had confirmed that there were no changes to the benefits to which part-time teaching staff were eligible, and that the Policy codified what had been recommended across academic units with respect to severance and other benefits, so that the approach would be consistent across all units. Ms Kennedy clarified that, based on its Terms of Reference, the Board had considered only the part of the broader motion regarding the Memorandum of Settlement Between the University of Toronto Faculty Association and the University Administration, and that the Board had supported the recommendation of the Provost.

There were no questions from members about this item.

On motion duly moved, seconded and carried

YOUR COMMITTEE ENDORSED AND FORWARDED 
To the Governing Council the following recommendation: 

THAT the Memorandum of Settlement Between the University of Toronto Faculty Association and the University Administration, dated May 7, 2020, regarding the Policy and Procedures on Employment Conditions of Part-time Faculty be approved, effective immediately; and 

THAT revisions to Policy and Procedures on Employment Conditions of Part-time Academic Staff be approved, effective January 1, 2021; and 

THAT the amendments to Policy and Procedures on Academic Appointments be approved, effective January 1, 2021; and 

THAT the agreement that the ranks and titles of part-time teaching stream faculty members change from the current titles of Lecturer and Senior Lecturer to Assistant Professor, Teaching Stream and Associate Professor, Teaching Stream be approved, effective immediately. 

THAT the amendments to Policy and Procedures Governing Promotions in the Teaching Stream be approved, effective January 1, 2021

c. Revisions to the UTSC and UTM Campus Council and its Committees Terms of Reference

The Chair introduced the item, noting that the proposed changes to the Terms of Reference had arisen from the recommendations of the Report of the Committee to Review the UTM and UTSC Campus Councils which had been approved by Governing Council on June 25, 2020. She also noted that there were some other revisions that responded to local administrative and academic unit changes and were intended to enhance the ability of the University’s governance bodies to execute their mandate.

At the invitation of the Chair, Ms Samra Zafar, Chair of the UTM Campus Council, commented on the discussion of the item at that body. She noted that the proposal had also been presented for information at the UTM Campus Affairs Committee and the UTM Academic Affairs Committee. She reported that members had no questions or comments on the proposed changes.

Professor Paul Kingston, Chair of the UTSC Campus Council, commented on the discussion of the item at that body, noting that the proposal had also been presented for information to the UTSC Campus Affairs Committee and the UTSC Academic Affairs Committee. He reported that there had been no questions from members about the proposed changes. 

There were no questions from members about this item.

On motion duly moved, seconded and carried

YOUR COMMITTEE ENDORSED AND FORWARDED 
To the Governing Council the following recommendation: 

THAT the proposed revised UTM Campus Council and Standing Committees Terms of Reference be approved, effective immediately, replacing the Terms of Reference approved on February 15, 2017;

and

THAT the proposed revised UTSC Campus Council and Standing Committees Terms of Reference be approved, effective immediately, replacing the Terms of Reference approved on June 25, 2014.

CONSENT AGENDA

On motion duly moved, seconded, and carried

YOUR COMMITTEE RESOLVED

THAT the consent agenda be adopted and that the items be approved.

5. Report of the Previous Meeting of the Executive Committee

Report number 516, from the meeting of June 25, 2020 was approved.

6. Business Arising from the Report of the Previous Meeting

There was no business arising from the report of the previous meeting.

7. Minutes of the Governing Council Meetings – September 9, 2020

Members received the Report of September 9, 2020 Governing Council Meeting for information.

8. Business Arising from the Minutes of the Governing Council Meetings

There was no business arising from the minutes.

9. Report on Approvals under Summer Executive Authority

The Committee received a report on matters within the Executive Committee’s authority that had been approved under the Summer Executive Authority.

10. Reports for Information

Members received the following reports for information:

  1. Report Number 41 of the Pension Committee (May 27, 2020)
  2. Report Number 219 of the University Affairs Board (September 30, 2020)
  3. Report Number 254 of the Business Board (October 6, 2020)
  4. Report Number 43 of the University of Toronto Mississauga Campus Council (October 6, 2020)
  5. Report Number 43 of the University of Toronto Scarborough Campus Council (October 7, 2020)
  6. Report Number 229 of the Academic Board (October 8, 2020)

END OF CONSENT AGENDA

11. Date of next meeting: 

The Chair advised members that the next meeting was scheduled for Tuesday, December 8, 2020 from 5:00 to 7:00 p.m.

12. Other Business

a. Governing Council Meeting

The Committee finalized the agenda for the Governing Council to be held on October 29, 2020.

On motion duly moved, seconded and carried 

 YOUR  COMMITTEE  RESOLVED 

 THAT, pursuant to section 28 (e) and 38 of By-Law Number 2, the Committee would move In Camera.

The Committee Moved In Camera.

In Camera Session

12. Items for Approval

a. External Appointments: University of Toronto Press Board of Directors 2020-21

On a motion duly moved, seconded and carried

YOUR COMMITTEE APPROVED

THAT the following individuals be appointed/re-appointed as members and directors of the University of Toronto Press Board of Directors, effective immediately, for terms to continue until the 2021 Annual General Meeting, or until their successors are appointed:

Mr. Larry Alford
Ms Ann Clavelle
Professor Robert A. Davidson
Mr. Jake Gilbert
Mr. Stephen Knight (Chair)
Ms Elizabeth Lea
Professor Scott Mabury
Ms Anne MacDonald
Mr. Jim Myzyka
Ms Martha Tory
Professor Emeritus Carolyn Hughes Tuohy
Ms Lindsay Whillans
Mr. John Yates

b. Establishment of a Judicial Board

On a motion duly moved, seconded and carried

YOUR COMMITTEE RESOLVED

THAT the President’s recommendations for the Laying of Charges and Establishment of a Judicial Board, as outlined in the memorandum and supporting documentation from the Secretary of the Governing Council, dated October 13, 2020, be confirmed.

c. Code of Behaviour on Academic Matters: Recommendations for Expulsion

On a motion duly moved, seconded and carried 

YOUR COMMITTEE RESOLVED 

THAT the President’s recommendations for expulsion, as outlined in the memorandum and supporting documentation from the Secretary of the Governing Council, dated October 13, 2020, be confirmed. 

d. Review of the Office of the Ombudsperson, 2020-21

On a motion duly moved, seconded and carried

YOUR COMMITTEE RESOLVED

THAT a Committee be established:

to review the status and progress of the Office of the Ombudsperson in the light of the recommendations contained in the Report of the Committee to Review the Office of the University Ombudsperson, 2017-18, approved by the Governing Council on May 17, 2018; to make recommendations concerning the appointment of an Ombudsperson.  

THAT the membership of the Committee to review the Office of the University Ombudsperson be: 

P.C. Choo* (Administrative staff governor) 
Joan Johnston (Alumni governor) 
Susan Froom (Student governor) 
Claire Kennedy (Lieutenant-Governor-in-Council governor), Chair 
K. Sonu Gaind (Teaching Staff governor) 
Kelly Hannah-Moffat (Administrative Advisor) 
Anwar Kazimi (Secretary) 

*Served on the 2017-18 Committee

14. Committee Members with the President

Members of the Executive Committee met with the President.

The Chair, noting the time, recommended that the meeting be extended until 8 p.m.

On motion duly moved, seconded and carried 

YOUR  COMMITTEE  RESOLVED 

THAT the meeting would be extended until 8 p.m.

15. Committee Members Alone

Members of the Executive Committee, with the Board Chairs, met privately and considered a personnel policy matter.

The Committee returned to closed session

The meeting adjourned at 7:54 p.m.

October 28, 2020