COLLEGE OF ELECTORS
Minutes of the College of Electors meeting held on Monday, October 3, 2022, at 5:00 p.m., in the Council Chamber (second floor), Simcoe Hall, 27 King’s College Circle
Present:
Candice Jay, (UTAA) (Chair), Mark Surchin (Law) (Vice-Chair), Mohammad Amin*, Manny Bettencourt, Brad Beveridge, Omar Bitar*, George Buldo, Arun Channan, Doris Chee, Eileen de Villa, Vidia Dhanraj*, Ernesto Diaz Lozano Patino, David Drew, Althea Fernandes, Chris Girard, Jodeme Goldhar, Sandra Griffiths, Evie Jesin*, Eve Leung*, Idas Levato, John Paul Lotesto, Sofya Malik*, Andria Minicucci, Nick Pantaleo, David Plant, Larissa Rado, Connie Sellors*, Cindy Sinclair, Henry Ssali, KimEija Taipaleenmaki, Gina Valle, Terese Weisberg, Robin Whiffen*, Steve Williams
[*participated remotely]
Regrets: Jehane Adam, Imre Gams, Shauna Gundy, Nakia Lee-Foon, Julia Prato, Joy Richards, Sheila Ritcey, Erin Rud-Thompson, Srithas Sitharsana, Lisa Taillefer, Harlan Tufford, Tom Woods, Theresa Wright
Secretariat:
Anwar Kazimi, Secretary, College of Electors
Guest:
Barbara Dick, Assistant Vice-President, Alumni Relations
- Chair’s Remarks and Orientation
The Chair welcomed members and guests to the first College of Electors meeting for 2022-2023 and invited introductions for the new Executive Committee.
Orientation
A three-part orientation was provided for members. The Secretary spoke about governance at the University and the role of the College within University governance; Barbara Dick, Assistant Vice-President, Alumni Relations, provided an overview of alumni relations at the University, including alumni engagement activities; the Chair and Vice-Chair outlined the specific functions of the College and the milestones for the coming year.
The Chair emphasized that each member of the College played an important role in governance throughout the year. The College represented all University alumni, not just constituent alumni, and it was responsible for considering the needs of the entire University. The Chair also stated that members were responsible for contributing to an increased awareness within the University community of the College, the Governing Council, and the work of alumni members of the Governing Council. Members were encouraged to provide regular updates about the work of the College to their constituent alumni associations. Ms Jay stated that members would receive an information package from the Secretary regarding the Divisional University Association (DUA) contacts and other details regarding the promotion of the pending call for Alumni Governor nominations.
The Chair noted that at the next meeting, the Chair of the Governing Council, the President of the University of Toronto, and the President of the University of Toronto Alumni Association would address the College regarding the attributes being sought for the three (3) Alumni Governor seats that the College would elect in 2023.
On behalf of the College, the Chair thanked the Secretary and Ms Dick for their presentations.
- Call for Nominations for the 2022-2023 Nominating Committee for Alumni Governors
The Chair explained that one of the College’s standing committees was the Nominating Committee for Alumni Governors (NC-AG), which comprised of the five members of the Executive Committee and three members elected annually by and from among the College. The functions of the NC-AG included the assessment of potential alumni governors relative to existing or projected needs within governance, in consultation with the College; interviewing the candidates; and providing the College with a list and report of recommended candidates for election under the provisions of the College’s Constitution.
The Chair stated that nominations from interested members would be accepted until Wednesday, October 19, 2022. She invited members to nominate themselves or another member for one of the three seats on the Committee. The Executive Committee would review the nominations and prepare a recommended slate for the College, to be considered at the November 1st meeting.
- Minutes of the Previous Meeting – May 18, 2022
On a motion duly moved, seconded and carried
The minutes of the meeting of May 18, 2022 were approved.
- Business Arising from the Minutes of the Previous Meeting
There was no business arising from the minutes of the previous meeting.
- College of Electors – Schedule of Meetings 2022-2023
Members received the 2022-2023 meeting schedule for information.
- Date of Next Meeting
The Chair reminded members that the next meeting would be held on Tuesday, November 1, 2022, 5:00 – 7:00 p.m.
- Other Business
Governing Council Calendar of Business
Members were encouraged to attend at least one meeting of the Governing Council and its Boards and Committees, including Campus Councils. The Chair noted that the entire calendar of business was posted on the GC website and was updated every Friday. Members could sign up to receive an electronic notice of meeting and related agenda materials for any meeting of the Governing Council or one of its bodies using the online request form or could contact the Secretary. The next Governing Council meeting would be held on Thursday, October 27, 2022 at 4:30 p.m. – the meeting would also be live webcast.
The meeting adjourned at 6:45 p.m.
October 7, 2022