Policy on the Recognition of Campus Groups Revised May 25, 1993 To request an official copy of this policy, contact: The Office of the Governing Council Phone: 416-978-6576 Voluntary organizations formed by members of the University community are a traditional part of campus life, and contribute in a significant way to its intellectual, political, social and cultural diversity and richness. In its relations with these organizations, the University is guided by a commitment to the right of University members to communicate and to discuss and explore all ideas, to organize groups for any lawful purpose, to move about the University and to use its facilities in any reasonable way, to distribute on campus, in a responsible way, published material provided that it is not unlawful, to hold meetings, to debate and to engage in peaceful demonstrations, and to freedom from discrimination on the basis of sex, race or religion. Recognition as a "campus group" is a privilege based upon observance of certain procedures and acceptance of certain responsibilities. It follows that this privilege can be withdrawn if these procedures are neglected or responsibilities abrogated by the organization or group. Under the terms of this policy the University will not attempt to censor, control or interfere with any group on the basis of its philosophy, beliefs, interests or opinions expressed unless and until these lead to activities which are illegal or which infringe the rights and freedoms already mentioned. By the same token, recognition as a "campus group" by the University implies neither endorsement of a particular group's beliefs or philosophy, nor the assumption of legal liability for the group's activities. It assumes only that the University has a responsibility to inform itself of organizations which use its facilities and name and to deny or withdraw recognition if the requirements of this policy are not observed. 1. (a) The University should maintain a policy and mechanism for the recognition of campus organizations. All such organizations wishing to use "University of Toronto" in their names and all groups wishing to claim internal status under the "Policy for the Allocation of Rooms - Extracurricular Bookings" must be recognized. 2. Eligibility for recognition should be assessed annually against the following "technical" constitutional areas rather than ideological ones:
3. (a) The University will not attempt to monitor or review the activities of a group in the normal course of events. It will however investigate complaints or charges that an organization has acted in a manner that is inconsistent with its constitution or with the requirements of this policy. If these complaints or charges prove to be valid, recognition may be withdrawn. Application for a renewal of recognition may be made at any time after the following September 30. (b) Responsibility for the implementation of this policy is delegated to the administration. In the case of denial or withdrawal of recognition, a statement of the reasons will be provided. All administrative decisions to grant, deny, or withdraw recognition will be reported regularly to the University Affairs Board for information. (c) Groups wishing to appeal a decision may do so through the Office of the Assistant Vice-President, Student Affairs. In the event of an appeal, a hearing shall be held by an administrative officer designated by the Assistant Vice-President, Student Affairs not involved in the original decision. 4. Groups seeking recognition should supply the following:
Groups meeting the requirements of this policy will be granted recognition for the academic year in which application is made. (For this purpose the academic year is considered to run from October 1 to September 30.) Normally recognition will be renewed automatically in successive academic years upon request by the new executive. If constitutional changes have been proposed the amended constitution should be submitted and will be considered in the course of the renewal process. 5. Applicants for recognition or recognized groups handling extensive funds may be required to submit audited statements annually to the Office of the Assistant Vice-President, Student Affairs. At the discretion of the Assistant Vice-President, Student Affairs groups supplying goods or services for which a charge is made may be required to indicate in all advertising, contractual and other material that the University neither endorses the group's activities nor assumes legal liability in connection with the goods and services provided. 6. Recognized Campus Groups must report to the Assistant Vice-President, Student Affairs the name of the bank, trust company or credit union, the branch, account numbers and signing officers for all bank accounts opened in their name. January 26, 1987 Section 11 amended by Governing Council on February 13, 1990. |