To request an official copy of this policy, contact:

The Office of the Governing Council
Room 106, Simcoe Hall
27 King's College Circle
University of Toronto
Toronto, Ontario
M5S 1A1

Phone: 416-978-6576
Fax: 416-978-8182
E-mail: governing.council@utoronto.ca
Website: http://www.utoronto.ca/govcncl/

1. THAT, where both the Chancellor and the President are absent from a University convocation, the Chancellor’s place shall be taken by the head of the academic unit whose students are graduating. In the case of Arts and Science students, the “head of the academic unit” will be the principal of the constituent college or the executive head of the affiliated university. In the event of the students of two colleges graduating at the same time, the head of the earlier established college will act for the Chancellor. In the event of students of an Arts and Science college and a professional faculty or school graduating at the same convocation, the Chancellor will designate the head of one of the academic units to act for the Chancellor. If the head of the academic unit is absent or unable to act, the Chairman and Vice-Chairman of the Governing Council may take the Chancellor’s place.
   
   
2. THAT, where the President is absent from the University convocation, or acting for the Chancellor, the President’s place shall be taken by the Vice-President and Provost. In the event that the Vice-President and Provost is also absent, the President’s place shall be taken by:

• the Dean of the Faculty of Arts and Science, where students in that Faculty are graduating, or
  
  
• the Deputy Provost or appropriate Vice-Provost in the case of all other convocations. Should more than one Vice-Provost be appropriate, the President will designate one to serve.

Originally approved by Governing Council 1987

Revised by Governing Council April 28, 2005