Graduation Checklist

Graduation Checklist Fall 2019

Before Convocation – Advance Planning: please note that you must have access to ACORN and UTmail.

1

Check your name as it appears in ACORN

When:

Before the September 17, 2019 name change deadline date.

How:

Select the Graduation & Convocation tab on ACORN and review your "name on diploma." If required, request name changes/corrections/accents.

Why:

Name changes requested after the September 17 name change deadline will be subject to an $80.00 diploma replacement fee.

2

If you are not attending your ceremony RSVP "not attending"

When:

Between October 10 and October 21.

How:

Select the Graduation & Convocation tab on ACORN

Why:

See question 10 of our Frequently Asked Questions to review information on how obtain your diploma after the conclusion of ceremonies.

3

If you are attending your ceremony know your ceremony date and time

When:

As soon as it becomes available on the Office of Convocation website.

How:

Find your ceremony date and time on our website.

Why:

You may only attend the ceremony at which your degree is being conferred. You may not attend alternate or future ceremonies.

4

If you are attending your ceremony rent, or purchase, academic regalia

When:

Between October 10 (10 AM) and October 21 (4:30 PM).

How:

Online through our supplier Gaspard LP. Please ensure that you select the correct ceremony.

Why:

The gown rental ID (provided by Gaspard LP) is required to process your RSVP and guest ticket order in ACORN.

5

If you are attending your ceremony RSVP and order your guaranteed (maximum of two) guest tickets and request non-guaranteed extra tickets

When:

Between October 10 (10 AM) and October 21 (4:30 PM)

How:

Order tickets by selecting the Graduation & Convocation tab on ACORN. Please note that gown rental ID is required to process your order.

Why:

An RSVP is mandatory to attend convocation. Please note that guest tickets cannot be guaranteed if you miss the RSVP deadline.
Please Note - non-guaranteed extra tickets are NOT allotted on a first come, first served basis. Everyone who requests non-guaranteed extra tickets during the RSVP period has equal access to any available non-guaranteed extra tickets. Non-guaranteed extra tickets are allotted, after the RSVP deadline, via a random algorithm.

6

Notify our office if you have a guest(s) requiring an accommodation such as accessibility seating

When:

Between October 10 (10 AM) and October 21 (4:30 PM).

How:

Indicate that you have a guest requiring accommodation when you RSVP and guest tickets or contact the Office of Convocation.

Why:

So that we may accommodate your guests and ensure their ability to attend your convocation ceremony.

7

Notify our office if you require an accommodation

When:

Between October 10 (10 AM) and October 21 (4:30 PM).

How:

Contact the Office of Convocation. If emailing please use your UTmail address and include your student number in the email.

Why:

So that we may ensure your ability to participate in your convocation ceremony.

8

Download and print your guest tickets

When:

Guest tickets will be available for download on ACORN as of 10 AM on October 24.

How:

Select the Graduation & Convocation tab on ACORN.

Why:

Guests without tickets will not be admitted.

On the Day of Your Convocation:

1

Ensure that your guests have their tickets

When:

Guest tickets will be available for download on ACORN as of 10 AM on October 24.

How:

Select the Graduation & Convocation tab on ACORN.

Why:

Guests without tickets will not be admitted.

2

Arrive at TBA

When:

At least ninety minutes prior to start of the ceremony.

How:

Without personal items (purses, coats, cameras) as there is no secure storage space in the TBA.

Why:

To pick up your gown and hood.

3

Go to the marshalling rooms (TBA)

When:

One hour and fifteen minutes prior to start of the ceremony.

How:

Follow the signs posted.

Why:

To receive instructions from the Student Marshals and to be lined up to process into Convocation Hall 30 minutes before the ceremony begins.

4

Return your regalia following your convocation ceremony.

When:

Shortly after the conclusion of your ceremony.

How:

In person at TBA.

Why:

To avoid additional rental charges.


NOTE: To ensure your participation in the ceremony, please arrive by the times provided. Due to the complex arrangements involved in arranging a successful ceremony, if you arrive late there is no guarantee that you will be able to join the ceremony.