Graduation Checklist

Graduation Checklist Fall 2019

Before Convocation – Advance Planning: please note that you must have access to ACORN and UTmail.

1

Check your name as it appears in ACORN

When:

Before the September 17, 2019 name change deadline date.

How:

Select the Graduation & Convocation tab on ACORN and review your "name on diploma." If required, request name changes/corrections/accents.

Why:

Name changes requested after the September 17 name change deadline will be subject to an $80.00 diploma replacement fee.

2

If you are not attending your ceremony RSVP "not attending"

When:

Between October 10 and October 21.

How:

Select the Graduation & Convocation tab on ACORN

Why:

See question 10 of our Frequently Asked Questions to review information on how obtain your diploma after the conclusion of ceremonies.

3

If you are attending your ceremony know your ceremony date and time

When:

As soon as it becomes available on the Office of Convocation website.

How:

Find your ceremony date and time on our website.

Why:

You may only attend the ceremony at which your degree is being conferred. You may not attend alternate or future ceremonies.

4

If you are attending your ceremony rent, or purchase, academic regalia

When:

Between October 10 (10 AM) and October 21 (4:30 PM).

How:

Online through our supplier Gaspard LP. Please ensure that you select the correct ceremony.

Why:

The gown rental ID (provided by Gaspard LP) is required to process your RSVP and guest ticket order in ACORN.

5

If you are attending your ceremony RSVP and order your guaranteed (maximum of two) guest tickets and request non-guaranteed extra tickets

When:

Between October 10 (10 AM) and October 21 (4:30 PM)

How:

Order tickets by selecting the Graduation & Convocation tab on ACORN. Please note that gown rental ID is required to process your order.

Why:

An RSVP is mandatory to attend convocation. Please note that guest tickets cannot be guaranteed if you miss the RSVP deadline.
Please Note - non-guaranteed extra tickets are NOT allotted on a first come, first served basis. Everyone who requests non-guaranteed extra tickets during the RSVP period has equal access to any available non-guaranteed extra tickets. Non-guaranteed extra tickets are allotted, after the RSVP deadline, via a random algorithm.

6

Notify our office if you have a guest(s) requiring an accommodation such as accessibility seating

When:

Between October 10 (10 AM) and October 21 (4:30 PM).

How:

Indicate that you have a guest requiring accommodation when you RSVP and guest tickets or contact the Office of Convocation.

Why:

So that we may accommodate your guests and ensure their ability to attend your convocation ceremony.

7

Notify our office if you require an accommodation

When:

Between October 10 (10 AM) and October 21 (4:30 PM).

How:

Contact the Office of Convocation. If emailing please use your UTmail address and include your student number in the email.

Why:

So that we may ensure your ability to participate in your convocation ceremony.

8

Download and print your guest tickets

When:

Guest tickets will be available for download on ACORN as of 10 AM on October 24.

How:

Select the Graduation & Convocation tab on ACORN.

Why:

Guests without tickets will not be admitted.

On the Day of Your Convocation:

1

Ensure that your guests have their tickets

When:

Guest tickets will be available for download on ACORN as of 10 AM on October 24.

How:

Select the Graduation & Convocation tab on ACORN.

Why:

Guests without tickets will not be admitted.

2

Arrive at Convocation Plaza (opposite Convocation Hall)

When:

At least ninety minutes prior to start of the ceremony.

How:

Without personal items (purses, coats, cameras) as there is no secure storage space in the Convocation Plaza (large tent outside Convocation Hall, 27 King's College Circle). Please use the northwest entrance to the Plaza.

Why:

To pick up your gown and hood.

3

Go to the marshalling rooms (Convocation Plaza)

When:

One hour and fifteen minutes prior to start of the ceremony.

How:

Follow the signs posted.

Why:

To receive instructions from the Student Marshals and to be lined up to process into Convocation Hall 30 minutes before the ceremony begins.

4

Return your regalia following your convocation ceremony.

When:

Shortly after the conclusion of your ceremony.

How:

In person at Convocation Plaza.

Why:

To avoid additional rental charges.


NOTE: To ensure your participation in the ceremony, please arrive by the times provided. Due to the complex arrangements involved in arranging a successful ceremony, if you arrive late there is no guarantee that you will be able to join the ceremony.