COVID-19 and Spring Convocation FAQs

This was a difficult decision that was made as a result of the COVID-19 pandemic and the directives from the federal and provincial governments regarding social distancing. It is clear that it would have been impossible to hold such large gatherings in person. This is a special time of year for the University community and this decision saddens us. Graduates will still receive their degrees, and parchments will be sent to them by mail.

Yes. If you have completed all the academic requirements of your program and were expecting to graduate in June 2020, you will graduate.

Your registrar will have more information if you are unsure of your graduation status.

Parchments, the legal document embossed with the University seal and the graduate’s name and degree, will be couriered after the degrees have been conferred.

Your permanent address on ACORN will be the default shipping address. Please note that couriers cannot deliver to P.O. Boxes. You have until May 20 to update your permanent address in ACORN for the purpose of shipping your diploma.

Once the diploma has been shipped, you will receive an email via your UTOR account email with the consignment/tracking number. Your diploma delivery is insured against loss and damage. There will be special arrangements to confirm every recipient has received their diploma. Details are forthcoming but may included having the courier wait to visually confirm delivery.

More details will follow from the Office of Convocation and posted on the Office of Convocation main page.

Please be sure to update ACORN with your permanent mailing address. You can refer to our Address Guide for helpful tips on ensuring your diploma will reach it's destination, whether in Canada or abroad.

To defer graduation means that you will not receive a diploma parchment. This option to defer

is governed by your degree program and your faculty/school/college. Many degree programs do not have the option to defer graduation. Please check with your registrar’s office to understand your options.

Also, please note that deferring graduation could have implications if you are applying to graduate school or considering employment options. Please consult with an academic advisor or your registrar’s office.

Due to the extremely large size of our graduating classes and the space limitation of our venue (Convocation Hall), regrettably it is not possible for Spring 2020 graduates to attend a ceremony scheduled for graduates in Fall 2020 or Spring 2021

We appreciate that the cancellation of convocation will come as a huge disappointment to our graduating students, their families, friends, teachers and mentors. We take enormous pride in your accomplishments, and we want to give you the send-off you deserve. Please continue to consult this website for updates on alternative plans.

Families and guests should cancel any travel or accommodation plans for June 2020 and until we know more about when it is safe to proceed with future visits to the University.

Convocation is the ceremony at which the Chancellor confers the degrees. A graduation ceremony can involve many of the elements of a Convocation ceremony except that it does not involve the conferral of the degrees (i.e., graduates will have already received their diplomas).

Diplomas will be couriered directly to you as soon as possible after your originally scheduled degree conferral date (original convocation ceremony date). To locate your degree conferral date, please refer to the date listings.

Diplomas are only available after you have graduated and your degree has been conferred. The virtual convocation (which will take place on, or before, June 2) will be when the degrees are conferred. Diplomas will not be sent before that time. If you need a letter confirming your eligibility to graduate or a letter of completion of requirements, please contact your Registrar or use the "Academics" section within ACORN and use the "Transcripts & Enrolment Confirmation" tab.

University of Toronto diplomas are not available as an electronic document. The original parchment will be couriered to you directly following your original ceremony date.

There is no charge for the initial shipping of June 2020 graduates’ diplomas.

If you submitted a signed delivery form with payment prior to leaving campus or Toronto, you will receive a refund. Refunds will be processed when the office re-opens. Thank you for your patience.

We look forward to welcoming you back on campus once it is safe to do so. Your Division/ Faculty/ College will be in contact with you directly regarding arrangements for your graduation celebration once those details are available. Please note that these celebrations will not happen before September 1 and will take place over the 2020-21 academic year.

With the highest regard for the health and well-being of our community, we are not offering academic regalia rentals during the COVID-19 pandemic. However, when the situation changes please contact us and we can provide more information. Please note that academic regalia will be worn at the divisional graduation celebrations to be held at a later date.

The virtual ceremony will be filmed in advance and broadcast on Tuesday, June 2 at 12:00 p.m. Eastern Time at www.utoronto.ca/convocation. It is not an interactive ceremony but it will have elements of a traditional convocation that will include the Chancellor, President, Chair of the Governing Council, a Speaker, the Mace and other ceremonial elements.Replace with item content

The virtual ceremony will be filmed in advance and broadcast on Tuesday, June 2 at 12:00 p.m. Eastern Time at www.utoronto.ca/convocation.

The video will be live captioned and have audio description. Other accessibility considerations are still to be confirmed but will be updated here as soon as possible

Alternative format information: For questions and feedback about the accessibility of our convocation video, including alternate-format requests, please email convoction.office@utoronto.ca.

The virtual ceremony is a celebration for the entire university community and serves as the legal requirement to confer degrees in absentia and begin the challenging task of couriering more than 15,000 diplomas to graduates. We will personally be processing more than a thousand diplomas per day and are committed to sending these out in a timely manner.

The date that will appear on your diploma will be your original conferral date (original ceremony date). For example, if you are graduating with Victoria College, the date on your diploma will be June 8. This is the same date that will appear on your transcript. See the date listings here for more information.

You can order a transcript through ACORN. Similar to your diploma, the updated transcript will not be available until after your degree has been conferred. See the date listings here for more information on conferral dates, and refer to the Transcript Centre for more information.

New measures have been put in place to ensure the health and safety of the staff as they process thousands of diplomas and packages each day while maintaining strict hygiene measures and adhere to physical distancing guidelines. Personal protection equipment (masks and gloves) are also being used.

Similarly for the filming of the virtual ceremony, health and safety regulations regarding physical distancing and personal protection equipment have been followed. The safety and wellbeing of all involved is a top priority.

If your permanent address was incorrect: The courier company will call the number provided but if the diploma cannot be delivered, it must be returned to the Office of Convocation (with additional charges). We will contact you to correct the address, however any further attempts to courier the diploma will be at your expense.

If your permanent address was missing: Your mailing address will be used in lieu of a permanent address. The courier company will call the number provided but if the diploma cannot be delivered, it must be returned to the Office of Convocation (with additional charges). We will contact you to correct the address, however any further attempts to courier the diploma will be at your expense.

It is imperative that you review your permanent address in ACORN and ensure it is correct. For helpful tips, please refer to our Address Guide. If the Office of Convocation is required to re-ship your diploma, there will be additional charges directly incurred by you.

Yes, we will ship worldwide (at no charge to you). Please update your permanent address in ACORN.

Please refer to our Address Guide for helpful tips with ensuring your address is correct and gets where it needs to go.

Updated May 15, 2020