2021 Call For Applications Co-opted Members of Boards of the Governing Council and the University Tribunal

I. Introduction

The application process for co-opted seats on the Governing Council Boards and Committees and the University Tribunal is now open. Co-opted members are non-Governing Council members who are appointed to serve on the Boards and Committees of the Governing Council.

Administrative staff, alumni, and students (full-time undergraduate, part-time undergraduate, and graduate) are invited to apply for Board and Committee membership. Students are also encouraged to apply for a position on the University Tribunal. Applications are encouraged from a wide variety of individuals so that the diversity of the University may be reflected in the membership of Governing Council bodies and on the University Tribunal.

In general, successful applicants to Governance Boards and Committees will be invited to serve a one-year term from July 1, 2021 to June 30, 2022. Successful applicants for membership on the University Tribunal will be invited to serve a term of up to three years, beginning July 1, 2021.

Please note that the positions listed below are all unpaid. Members of the Governing Council, its Boards, and members of the University Tribunal, serve as volunteers.

II. Positions Available

The precise number of appointed seats available for each constituency varies from year to year, depending on the number of seats that are filled by members of the Governing Council. The numbers below are provided as estimates only.

Potential Vacancies for 2021

Governance Body Adminstrative Staff Alumni Students
Academic Board 1 1-2 12
Business Board 0-1* 0 0-1*
University Affairs Board 3 0 5
University Tribunal Seats 0 0 Up to 12

*please see section V(2) below

III. Eligibility

  • NOT eligible:
    • Students who expect to graduate before June 2021 are not eligible to apply for membership on Governance bodies or the University Tribunal.
    • Students who are not enrolled in a degree, diploma or certificate program and those registered in the Toronto School of Theology are also ineligible to serve on either Governing Council bodies or the University Tribunal.

Please note that a member must resign from Governance bodies to which they have been appointed if, at any time during the term of appointment, they cease to be a member of the constituency in which they were appointed (i.e., administrative staff member, full-time undergraduate student, part-time undergraduate student, or graduate student). Similarly, students who have been appointed to the University Tribunal must resign if they cease to be a student at any time during the term of their appointment.

The 2021 online application form is available at:

Call for applications CLOSED

In addition to requesting general contact information, the application will ask for details on relevant volunteer and paid experience that will assist in contributing to governance, as well as, rationale for wanting to serve on a particular board. The process will take approximately 25-30 minutes.

Please ensure you have sufficient time to complete the application as you will lose your data if you leave the form.

Application Deadline:

Completed application forms must be submitted by 5:00 p.m. on Monday, March 22, 2021.

Please note that only fully completed applications will be considered.

IV. Selection Process and Criteria

Each of the three Boards has a Striking (Nominating) Committee that reviews the applications received and recommends appointments to the respective Board. The Striking Committees normally meet in May or early June and appointments are approved at the final meeting of the Board in June. In May, the Secretary of the University Tribunal will review the applications of students who have indicated an interest in serving on that body. From those submissions, suitable individuals will be selected to assist with Tribunal hearings.

Please note that notifications regarding the outcome of applications will not be sent until late june to early july.

As part of the selection process, Striking Committees consider the knowledge, skills, and experience of each applicant. The Committees will be guided by the Report of the Task Force on Governance, approved by the Governing Council on October 28, 2010, which is available here. Efforts are made to achieve an appropriate balance of continuity and renewal on the Boards or Committees, as well as representation from a variety of academic and administrative units, academic programs, the three campuses, and full-time and part-time undergraduate students and graduate students.

The criteria used by the Striking Committees for the selection of members include the following.

  • Experience in governance of organizations or groups.
  • Demonstrated involvement in and contribution to the University community.
  • Demonstrated engagement in co-curricular or community activities.
  • Demonstrated ability to exercise informed judgement.
  • Demonstrated ability to communicate logically and persuasively at meetings.
  • Demonstrated commitment to participate actively, to prepare thoroughly, and to attend regularly most scheduled meetings.

All members of the Boards and Committees of the Governing Council and the University Tribunal are subject to the same expectations as those of members of the Governing Council. The Expectations and Attributes of Governors and Key Principles of Ethical Conduct may be viewed here.

V. Information Regarding Membership of the Boards and Committees of Governing Council and the University Tribunal

Webpages sites containing comprehensive information about the Governing Council Boards and Committees and the University Tribunal are listed below. Prospective applicants are encouraged to browse through the sites in order to gain an understanding of the scope, responsibilities, and composition of the governance bodies.

Members are expected to attend all or almost all of the six meetings held per year of the respective Board.

1. Academic Board co-opted positions available in 2021:

  • 12 students
  • 1 administrative staff
  • 1 to 2 alumni (who are not registered as students and who are not members of the administrative or teaching staff)

Further information about the Academic Board and its standing Committees is available from the website below, including an Overview video:

https://governingcouncil.utoronto.ca/governance-bodies/academic-board
Overview Video

Please note that elections for teaching staff and librarian seats on the Academic Board are conducted through a separate process.

2. Business Board co-opted positions potentially available in 2021:

  • Up to 1 student*
  • Up to 1 administrative staff*

*Please note that these seats are normally filled by members of the Governing Council. Further information about the Business Board is available from the website below, including an Overview video:

https://governingcouncil.utoronto.ca/governance-bodies/business-board
Overview Video

3. University Affairs Board co-opted positions available in 2021:

  • 5 students
  • 3 administrative staff

Further information about the University Affairs Board is available from the website below, including an Overview video:

https://governingcouncil.utoronto.ca/governance-bodies/university-affairs-board
Overview Video

4. University Tribunal seats available in 2021:

  • Up to 12 students

Representation from a variety of academic and administrative units, academic programs, the three campuses, full-time and part-time undergraduate students and graduate students is also considered by the Tribunal Secretary when selecting members. To allow for a balance of experienced and new panel members, the length of appointments is staggered, so that a term could be for one, two, or three years.

Members are expected to sit on at least three hearings per year and need to demonstrate impartiality and relevant experience.

Please note: students who apply for membership on a Board or Committee are also eligible to apply for membership to the University Tribunal.

The University Tribunal hears cases involving allegations of academic misconduct. A panel adjudicates each hearing at the Trial Division of the Tribunal. A Tribunal panel is composed of three people, consisting of a legally qualified Chair, one student member, and one faculty member. At the hearing, members of the panel will hear evidence and decide whether the University has proven that the student is guilty of the charges that have been laid against them. Panel members act as impartial adjudicators who weigh the evidence presented by the University and the student and/or his/her representative. If the panel finds the student guilty, it will then determine the appropriate penalty.

Further information about the University Tribunal is available from the website below.

https://governingcouncil.utoronto.ca/processes/academic-discipline-academic-discipline-appeals/academic-discipline

VI. Contact

If you have any questions about this process, please contact:

Cindy Ferencz-Hammond
Assistant Secretary of the Governing Council
cindy.ferencz@utoronto.ca PH: 905-301-5412

Thank you for your interest in participating in governance at the University of Toronto.